[6148] Principal Assistant (Projects and Finance)

Start date: Negotiable
Clearance: NATO Secret or equivalent
Location: Braine-l'Alleud, Belgium

Requirements:
• At least 5 years of relevant experience;
• Some experience in budgetary planning and management is preferred;
• Some experience in resource planning and personnel management is preferred;
• Awareness of Project Management Framework / Methodologies such as PRINCE II, PMP is preferred;
• Some understanding of cost accounting;
• Experience in the use of Microsoft Excel, Word, PowerPoint and Sharepoint.
• Experience of working in a customer funding environment;
• Experience in documenting/improving business processes;
• Experience in liaising with internal and external staff and ability to build relationships across the business

Duties:
• Assist in the preparation and updating of the Business Execution Plan to support O&M Operating Costs in alignment with the NCI Agency Business Plan and Financial Plan, prepare the Quarterly Annual Financial Report (QAFR), and provide inputs for Customer Rates and Service Rates.
• Additionally, assist in preparing and maintaining the NISC procurement plan in coordination with relevant Service Owners.
• Assist in the NISC financial execution and in-year reviews by continuously or monthly monitoring financial targets set in the Business Execution Plan, identifying urgent actions to rectify deviations, and covering all sources and types of funds.
• Provide analysis and management reports on revenues, costs, variances, productivity, and cost control, and monitor expenditures against all funding sources, proactively resolving discrepancies with managers.
• Monitor Purchase Orders for externally sourced workforce and maintain a corresponding dashboard for work execution and time bookings.
• Guide and monitor BA staff in identifying service costs and managing their projects in ServiceNow.
• Review and validate project Price Proposals for OE services from a financial perspective, manage and control EBA Fund tasks such as admin travel, and align resource allocations with NISC business plans through approved prioritization processes.
• Ensure NISC resources are sufficiently planned, maintain discipline in booking effort against actual workload, and secure timely processing of non-billable time cards and complete timesheets for NISC resources.